Random Pool Manager is the back office a C/TPA runs on: build a random testing pool for every employer or consortium you manage, generate scientifically valid selections, issue selection certificates, and keep audit-ready records and MIS data — all in one workspace. Pay as you go, and your records are free forever. Practice free in sandbox mode.
Whether you administer one company or a hundred, Random Pool Manager gives you a defensible random-selection engine and the documentation trail auditors expect — without the $2,400-a-year price tag of legacy TPA software.
Keep a separate random pool for each client company or consortium — its own roster, testing rate, and schedule — managed from one console.
OS-level cryptographic (CSPRNG) selection in which every donor has an equal chance. The method and pool snapshot are recorded on each draw so it is reproducible for an auditor.
Every draw produces a printable certificate with the pool snapshot, RNG method, performer, and timestamp — plus a one-click DOT print pack.
Rosters, notifications, completions, cancellations with reasons, refusals, and return-to-duty / follow-up plans — all logged to a tamper-evident audit trail.
Annual DOT MIS data (49 CFR §40.26, Appendix H) assembled from your actual records and laid out to mirror the federal form.
Donors, companies, appointments, test forms, MRO queue, invoicing, equipment and training logs — one workspace for your whole operation.
The selection engine does the regulated part for you — and captures the evidence at each step so the result holds up under review.
Add each client's covered employees to their random pool. New hires and terminations update the roster, and every change is timestamped.
Run a draw for the period. A CSPRNG gives every donor an equal chance at the required rate; the algorithm and pool state are captured as the draw runs.
The system produces a selection certificate — pool snapshot, method, performer, date — ready to print or hand to a DER or auditor.
Notify the employer, track completions and refusals, and record cancellations with reasons — all written to the audit trail behind each selection.
Year-end, in one click: your DOT MIS data (49 CFR §40.26, Appendix H) is assembled from the same records — no separate spreadsheet, no re-keying.
Each capability maps to a specific rule — so when an auditor asks how a selection was made or where a record lives, you have the answer on file.
Selections use a cryptographic random number generator in which every donor in the pool has an equal chance. The method and a snapshot of the pool are recorded on each draw, so any selection can be reproduced and defended. Parallel selection provisions apply for FTA, FAA, FRA, PHMSA, and USCG programs.
Set and track each program's random testing rate (for example, the FMCSA baseline of 50% for controlled substances and 10% for alcohol) and schedule selections so they are reasonably spread across the calendar year.
Your Management Information System data is compiled from your actual testing records and presented in the layout of the DOT MIS Data Collection Form (Appendix H to Part 40).
Test information is access-controlled and released only to authorized parties, and records are retained in line with the retention rule for your DOT mode (for example, FMCSA §382.401).
Administer testing on behalf of multiple employers within the functions a consortium / third-party administrator may perform, with the separation of duties and records that role requires.
Every draw, notification, result, cancellation, and roster change is logged with who and when — so a program can be reconstructed end to end, not just summarized.
Important: Random Pool Manager is an independent compliance tool. It is not affiliated with, or endorsed by, the U.S. Department of Transportation or any federal agency, and it does not replace professional judgment. You — the employer or service agent — remain responsible for compliance with the DOT agency rules that apply to your operations. Citations reference the FMCSA rules as representative; other DOT modes have parallel provisions. Beta software — verify outputs against the current regulations.
Run random programs for a book of employer clients from a single console.
Turn your collection site into a full-service program administrator without enterprise software costs.
Manage combined pools for small employers with per-company rosters, rates, and reporting.
Run your own DOT random program with defensible draws and records, instead of outsourcing it.
2 tokens per random selection, 2 per MIS report. Records, results, and certificates are free forever — a typical 10-driver pool runs about $20–$25 a year, not $2,400.
Every account starts with a demo pool and watermarked practice documents. Run real draws, print certificates, and see the audit trail before you ever spend a token.
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